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New or refurbished equipment for long-term ownership.
For offices, SMEs and daily business printing needs.
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Despite increasing digitalisation, the photocopier remains central to the activities of many Belgian businesses. Contracts to sign, documents to archive, presentations to distribute: professional printing needs are multiple and daily. Reliable and high-performing equipment is therefore crucial to maintain your productivity.
Whether you're a freelancer, SME or large company, there's a printing solution adapted to your situation. Short-term rental for an event, long-term leasing to control your budget, or purchase to own: each formula has specific advantages depending on your profile.
Answer a few simple questions and instantly discover the type of photocopier best suited to your activity and printing volume.
Quick test in 30 seconds
Estimate the number of pages printed per month
A professional photocopier is radically different from a simple consumer printer. Designed for intensive business use, it offers incomparable performance and reliability to meet the demands of the professional world.
From 20 to over 70 pages per minute, compared to 10-15 for a standard printer
Trays that can hold several thousand sheets simultaneously
High resolution and impeccable rendering for all your documents
Designed to operate intensively day after day
Modern photocopiers are true document management centres. They combine all essential functions for your office in one device.
Black & white or colour, automatic duplex
Automatic document feeder for multiple documents
Scan to email, cloud or network folder
Integrated fax on certain models
Current photocopiers integrate perfectly into your IT environment and facilitate collaborative work within your organisation.
Ethernet and Wi-Fi for team sharing
Print from smartphone and tablet
Integration OneDrive, SharePoint, Teams
Google Drive, Gmail, Workspace
The choice of acquisition method for your photocopier depends on many factors: your cash flow, your flexibility needs, your print volume and your management preferences. Here's a detailed comparison to help you.
Maximum flexibility
Short-term rental is the ideal solution when you have a one-off or temporary need. Perfect for events, time-limited projects or to test equipment before a longer commitment.
✨ Ideal for:
Trade shows, seminars, temporary sites, emergency replacement, testing before commitment
Best value for money
Leasing is the formula preferred by most Belgian businesses. It combines the economic advantages of a long-term commitment with peace of mind from complete maintenance and perfectly controlled costs.
✨ Ideal for:
Regular and intensive use, need for budget predictability, growing businesses, desire to always have recent equipment
Equipment ownership
Purchasing remains relevant for businesses with the necessary cash flow who want to own their equipment. Total cost over the lifetime may be lower than leasing for moderate use.
✨ Ideal for:
Businesses with available cash, moderate to medium use, desire for ownership, tax depreciation
For most businesses, leasing represents the most advantageous solution. It preserves your cash flow, guarantees controlled costs thanks to the inclusion of maintenance, and allows you to always benefit from high-performing equipment. If you have a one-off need, opt for rental. Purchase is only really relevant if you have the budget and prefer to be the owner.
From small office to large company, there's a photocopier suited to every need. Understanding the different categories will help you identify the optimal solution for your business.
Compact and economical
Office photocopiers, or compact MFPs, are designed for small teams and moderate print volumes. They mainly handle A4 format and integrate easily into a limited work environment.
Print speed
Main format
→ Ideal: SMEs, freelancers, small offices, isolated departments
Versatile and high-performing
Departmental photocopiers represent the core of the professional range. Capable of handling A4 and A3 formats, they offer high speeds and advanced finishing options (stapling, punching, booklets).
Print speed
Supported formats
→ Ideal: SMEs, departments, teams of 5-20 people, shared use
For very high volumes
Production systems are aimed at businesses with very high print needs. With speeds exceeding 70 pages per minute, they can handle millions of pages per year with consistent quality.
Print speed
Annual capacity
→ Ideal: print shops, reprographics centres, communications departments
Choose according to your usage
The choice between a monochrome or colour photocopier depends on your usage. B&W models remain more economical, while colour is essential for marketing and presentations.
→ Tip: many choose a colour model with daily B&W use
Whether you're located in Brussels, Wallonia or Flanders, we can put you in touch with qualified suppliers near you for fast intervention.
19 municipalities covered
Fast intervention in all municipalities of the Brussels region, a dense economic zone with numerous businesses and administrations.
5 provinces covered
Complete coverage of Walloon provinces: Walloon Brabant, Hainaut, Liège, Luxembourg and Namur.
5 provinces covered
Intervention in all Flemish provinces: Antwerp, Flemish Brabant, West Flanders, East Flanders and Limburg.
Find a professional photocopier supplier near you. Our network covers the 30 largest cities in Belgium with guaranteed fast intervention.
The Belgian market for professional photocopier rental and leasing offers a multitude of options adapted to every type of business. Whether you're a Brussels-based freelancer, a Walloon SME or a large Flemish company, understanding the different available formulas will enable you to make the most judicious choice for your business.
Acquiring a professional photocopier represents a substantial investment, generally between €2,000 and €15,000 depending on models and features. Add to this maintenance costs, consumables and the risk of technological obsolescence. Rental or leasing avoids this initial investment while benefiting from recent equipment and complete service.
In Belgium, over 70% of businesses now opt for rental formulas rather than purchase. This trend is explained by several major advantages: preservation of cash flow, predictable budget with fixed monthly payments, maintenance and repair included, possibility of technological evolution at no extra cost, and tax deductibility of rental payments.
Short-term rental (from a few days to several months) is perfectly suited to one-off needs: trade shows, seminars, temporary sites, emergency replacement or testing before commitment. Flexibility is maximum, everything is included (delivery, installation, maintenance), but the daily cost is higher.
Long-term leasing (36 to 60 months) is the preferred solution for established businesses. The fixed monthly payment facilitates budget management, complete maintenance is included, and you always benefit from high-performing equipment. At the end of the contract, you can renew with a new machine, buy the equipment at its residual value, or simply return it.
Print volume is the main criterion. Accurately estimate your monthly page count: less than 2,000 pages, a compact model will suffice; between 2,000 and 10,000 pages, opt for a mid-range multifunction; beyond that, you'll need a high-capacity professional machine with finisher and large trays.
Colour vs black & white significantly impacts the cost per page. If your prints are mainly text (contracts, invoices, correspondence), monochrome will be more economical. For marketing materials, presentations and visual documents, colour is essential despite a higher page cost.
Features should match your actual usage: automatic duplex printing, document feeder, network scanning, mobile printing (AirPrint, Google Cloud Print), cloud connection, security (secure printing, encryption). Avoid paying for options you'll never use.
From compact model for individual office to high-capacity departmental copier, each solution meets specific needs.
Ideal for freelancers and small offices. Reduced footprint, quiet, economical. Recommended volume: up to 3,000 pages/month.
The SME standard. Print, copy, scan, fax. Speed 25-45 ppm, auto duplex. Volume: 3,000 to 15,000 pages/month.
For high volumes and large teams. 45-75 ppm, stapling/punching finisher, high-capacity trays. Volume: 15,000+ pages/month.
For visual documents: brochures, presentations, posters. Resolution up to 1200 dpi, professional colour rendering.
A3 format for plans, posters, spreadsheets. Essential for architects, engineering firms, creative agencies.
Outsourced fleet management (Managed Print Services). A partner manages everything: machines, consumables, maintenance, reporting.
A smooth and transparent process to equip your business quickly.
Fill in our form in a few clicks: estimated volume, colour or B&W, desired features, location. No commitment, completely free.
Our experts analyse your needs and propose the most suitable solutions. You receive up to 3 detailed quotes from qualified suppliers within 24 hours.
Compare offers in complete transparency: equipment, services included, prices. Ask suppliers your questions, request a demonstration if needed.
Your photocopier is delivered and installed at your premises within 48 to 72 business hours. Network connection, configuration, setup: everything is handled by the technician.
Your teams are trained in using the machine. Technical support remains available throughout your contract: hotline, remote maintenance, on-site visits.
Find answers to the most common questions about rental, leasing and use of photocopiers in business.
Sources: Statbel / BCE 2024 · Quocirca Print Industry Landscape 2023
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