Professional Photocopier in Belgium: Complete Guide 2024
Looking for a professional photocopier in Belgium? Whether you’re in Brussels, Wallonia, or Flanders, this guide presents everything you need to know: suppliers, Belgian market prices, and regional specificities.
The Photocopier Market in Belgium
The Belgian professional printing equipment market is mature and competitive. Businesses have the choice between:
- Major manufacturer subsidiaries: Canon Belgium, Ricoh Belgium, Konica Minolta Belgium, Xerox…
- Multi-brand distributors: offer several brands and personalised services
- Regional resellers: local knowledge, proximity, responsiveness
This competition benefits businesses that can obtain competitive offers.
National Coverage
Major suppliers cover the entire Belgian territory:
Brussels-Capital (19 municipalities)
The densest region in suppliers. All major brands have their headquarters or an agency there.
Advantages:
- Very short intervention times (often < 4h)
- Wide choice of providers
- Competition = better prices
Municipalities covered: Brussels, Ixelles, Uccle, Woluwe-Saint-Pierre, Schaerbeek, Etterbeek, Anderlecht, Molenbeek, Forest, Saint-Gilles, and all others.
Wallonia
Complete coverage with agencies in major cities.
Provinces covered:
- Walloon Brabant: Wavre, Nivelles, Ottignies-Louvain-la-Neuve
- Hainaut: Charleroi, Mons, La Louvière, Tournai
- Liège: Liège, Verviers, Seraing, Herstal
- Namur: Namur, Dinant, Sambreville
- Luxembourg: Arlon, Marche-en-Famenne, Bastogne
Intervention times: generally 4-8h in major cities, 24h in rural areas.
Flanders
Very active market with many local suppliers.
Provinces covered:
- Antwerp: Antwerpen, Mechelen, Turnhout
- Flemish Brabant: Leuven, Vilvoorde, Halle
- West Flanders: Brugge, Oostende, Kortrijk, Roeselare
- East Flanders: Gent, Aalst, Sint-Niklaas
- Limburg: Hasselt, Genk, Tongeren
Particularity: some Flemish suppliers offer service exclusively in Dutch.
Major Brands Present in Belgium
Canon
World leader, very present in Belgium via Canon Belgium and a network of authorised resellers.
Strengths: reliability, image quality, complete range Ranges: imageRUNNER (office), imagePRESS (production)
Ricoh
Strong in document solutions and fleet management.
Strengths: innovation, cloud, document management Ranges: IM Series, Pro Series
Konica Minolta
Excellent for medium to high volumes.
Strengths: robustness, finishing, value for money Ranges: bizhub (office), AccurioPress (production)
Xerox
Photocopying pioneer, production reference.
Strengths: high-volume production, managed solutions Ranges: VersaLink, AltaLink, PrimeLink
HP
Wide range from compact to professional.
Strengths: IT integration, security, compact Ranges: LaserJet, PageWide, DesignJet
Brother
Value for money for VSEs/SMEs.
Strengths: compact, economical, reliable Ranges: MFC Series
Belgian Market Prices
Prices in Belgium are comparable to European averages.
Leasing (48 months, all-inclusive)
| Machine type | Monthly payment excl. VAT |
|---|---|
| A4 B&W compact | €40 - €70 |
| A4 colour | €70 - €120 |
| A3 B&W departmental | €90 - €150 |
| A3 colour departmental | €130 - €250 |
| Production (70+ ppm) | €300 - €800+ |
Cost per Page
| Type | Price per page |
|---|---|
| Black & white | €0.006 - €0.015 |
| Colour | €0.035 - €0.070 |
Prices vary according to volume, supplier, and negotiations.
Belgian Market Specificities
Trilingualism
National suppliers generally offer their services in French, Dutch, and English. Check the language of documentation and technical support.
VAT
Belgian VAT of 21% applies to leasing payments and purchases. VAT-registered businesses can reclaim it.
GDPR Legislation
Modern photocopiers store data on their hard drive. Belgian suppliers offer security options compliant with GDPR:
- Data encryption
- Automatic disk wiping
- Secure printing by badge or code
Eco-responsibility
Belgium encourages electronic equipment recycling (WEEE). Serious suppliers take back your old equipment and ensure compliant recycling.
How to Find the Right Supplier?
Step 1: Define Your Needs
- Estimated monthly volume
- Required format (A4, A3)
- Black & white, colour, or both
- Features (scan, fax, finishing)
Step 2: Request Multiple Quotes
Don’t settle for a single quote. Compare at least 3 offers to:
- Get an idea of the market
- Negotiate better conditions
- Identify the best value for money
Step 3: Check References
A good supplier can give you references from businesses similar to yours in your region.
Step 4: Evaluate After-Sales Service
After-sales service is crucial. Find out about:
- Guaranteed intervention time
- Hotline (hours, responsiveness)
- Customer reviews
Mistakes to Avoid
❌ Choosing Based Solely on Price
The cheapest isn’t always the best. Mediocre after-sales service can cost you much more in lost productivity.
❌ Oversizing Equipment
No need to get an A3 colour 60 ppm if you print 500 A4 B&W pages per month. Size according to your real needs.
❌ Ignoring Hidden Costs
Check what’s included: travel, parts, consumables, pages outside the package…
❌ Not Negotiating
Listed prices are rarely final prices. Negotiate, especially if you’re committing for several years.
Summary
The Belgian professional photocopier market is competitive and well-structured. Wherever you are in Belgium, you can get:
- Quality equipment from major brands
- Responsive maintenance service
- Competitive prices thanks to competition
Our advice: request multiple quotes, compare offers and after-sales service, and negotiate. That’s the key to getting the best value for money.
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